Workflow automation helps automate the flow of documents. With the help of this feature, all the existing documents can be optimized in the best possible way.
Document version control maintains the historical versions of each document stored in the repository and users can tag each version with comments.
Keeping the business documents secure is crucial for organizations as this is what helps them stay ahead of their competitors as well as run all the business operations smoothly.
USA4TEAM DMS is equipped with an advanced search feature which ensures every single document can be traced with just a few clicks. This ensures any of the files can be searched and retrieved, whenever required.
Data report and file merging
USA4TEAM DMS allows organisations to maintain file structure and file document sets in digital form and enables users to create their own compliance reports.
Every user has rights to configure their own dashboard information. Automated reports can be generated based on user-defined criteria.
The process of a DMS is simple: Paper documents are generated or come into the office, clinic or hospital, and are scanned into the system. Each scanned document is indexed and attached to either an existing electronic patient record or a new one can be created.
With a DMS, you can reduce the time to access patient files by simply keying in a search term. Each document that is converted to electronic form is given a unique identifier (usually an index number) and can be searched for through various search terms.
Reduce the cost of physical storage space – A hospital, multi-physician, or high volume clinic can spend large amounts of money each year on storage for patient files. Reduce the cost of paper – photocopying, faxing, printing, etc.
An audit trail shows the date, time and username for each activity that takes place within a record. A DMS can also be equipped with “rights management” which allows administrators to input who can do what with each document.
Security control is a critical regulatory requirement, HIPAA mandate privacy and security of protected health information. A Document Management System offers seamless conversion of paper documents into electronic files to control information access and increase confidentiality.
A DMS can be easily integrated into most office systems. Optimizing your current hardware and software to access these documents immediately.
Storing paper documents and patient medical records on-site can be risky business. Documents can be destroyed by fire, flood, and natural disasters such as severe storms, there is no back up on paper documents.
Collaboration features can also allow multiple users to view and alter a document at the same time. Whether or not a document is available to only one user or many users at the same time will be specified by the administrator, depending on office needs.